collabee Privacy Policy
This Privacy Policy describes collabee’s practices regarding the collection, use and disclosure of the information we collect from and about you when you use collabee’s web-based and mobile applications (the “Service”). We take our obligations regarding your privacy seriously and have made every effort to draft this Privacy Policy in a manner that is clear and easy for you to understand. By accessing or using the Service, you agree to this Privacy Policy.
Information You Provide to Us
We collect personal information, such as your name and email address, when you register for an account on the Service. You may also provide us with optional information such as a photograph. Your username, email address and any optional profile information that you elect to associate with your account are referred to herein as your “Profile Information”.
We may use your email address and phone number associated with your account to send you Service-related notices (including any notices required by law, in lieu of communication by postal mail). We may send you one or more welcome emails that may also verify password and username information, and we may send to you updates, service announcements, administrative messages, or other important information about our service. We may also send you newsletters, notifications or other information about products or services (including third party services) that you may be interested in (together, the “Marketing Messages”). You may opt-out of receiving Marketing Messages at any time by following the instructions provided in the Marketing Message.
Even if you are not a registered user of our Service, if you email us we may retain a record of such email communication, including your email address, the content of your email, and our response.
We may also store your billing address, credit card information, and any other billing related information for billing purposes. Your information is only used internally for the necessary operation of collabee and will not be shared with other entities. Additional information that we may also require includes company annual revenues, number of employees, name of departments, position, job descriptions, and employee photographs to enhance user profile details (“Optional Information”). All user data we collect is used to improve collabee and the quality of our service. We only collect personal data that is required to provide our service, and we only store it insofar that it is necessary to deliver these services.
If you choose to use our invitation service to invite a friend to the Service, we will ask you for that person’s contact information, which may include their email address or their social network identity, and automatically send an invitation. collabee stores the information you provide to send the invitation, to register your friend if your invitation is accepted, and to track the success of our invitation service.
If your profile information changes, or if you have reason to believe that your personal information as we maintain it is incorrect, you may contact us using the contact information below and we will accommodate all reasonable requests for such changes.
Use of content
Your use of the Service will involve you uploading or inputting various content into the Service; including but not limited to: Posts, tasks, events, images, links, attachments, project names, team names, and conversations (together, the “Content”).
You control how your Content is shared with others via your settings on the Service.
collabee collect your Content only (i) to maintain, provide and improve the Service; (ii) to resolve a support request from you; (iii) if we have a good faith belief, or have received a complaint alleging, that such Content is in violation of our Acceptable Use Guidelines; or (iv) as reasonably necessary to allow collabee to comply with or avoid the violation of applicable law or regulation. We may also analyze the Content in aggregate and on an anonymized basis, in order to better understand the manner in which our Service is being used.
Information We Collect Automatically
We use technologies like cookies and pixel tags to provide, monitor, analyze, promote and improve the Service. For example, a cookie is used to remember your user name when you return to the Service and to improve our understanding of how you interact with the Service. To Prevent Google Analytics from using your information for analytics, you may install the Google Analytics Opt-out Browser Add-on following the link, however please be aware that some features of the Service may not function properly if the ability to accept cookies is disabled.
Log Files. When you use the Service, our servers automatically record certain information in server logs. These server logs may include information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks and how you interact with links on the Service, domain names, landing pages, pages viewed, mobile carrier, and other such information. Log files help us to monitor, analyze, improve and maintain the Service and to diagnose and fix any Service-related issues.
Device Identifiers. When you access the Service using a mobile device, we collect specific device information contained in your mobile device’s “device identifier.” This device identifier includes information such as the type of device you are using, its operating system, and mobile network information, which may include your mobile phone number. We may associate this device identifier with your Service account and will use data associated with your device identifier to customize our Services to your device and to analyze any device-related issues.
Location Information. We may collect and process information about the location of the device from which you are accessing the Service. Location data may convey information about how you browse the Service and may be used in conjunction with personally identifiable information. You can disable location-based services in settings associated with the Service; however please be aware that some features of the Service may not function properly if location services are turned off.
How We Share Your Information
We may share the information we collect from you with third parties as detailed below.
As Directed By You. We will display your Profile information on your profile page and elsewhere on the Service in accordance with the preferences you set in your account. You can review and revise your Profile information at any time.
We will display your Content within the Service as directed by you.
If you elect to use a third party application to access the Service, then we may share or disclose your account and Profile information and your Content with that third party application as directed by you. Please remember that we are not responsible for the privacy practices of such third parties so you should make sure you trust the application and that it has a privacy policy acceptable to you.
With Trusted Service Providers and Business Partners. We may utilize trusted third party service providers to assist us in delivering our Service. For example, we may use third parties to help host our Service or send out email updates. These service providers may have access to your information for the limited purpose of providing the service we have contracted with them to provide. They are required to have a privacy policy and security standards in place that is at least as protective of your information as is this Privacy Policy. We may also store personal information in locations outside the direct control of collabee (for instance, on servers or databases co-located with hosting providers).
With Law Enforcement or In Order to Protect Our Rights. We may disclose your information (including your personally identifiable information) if required to do so by law or subpoena. We may also disclose your information to our legal counsel, governmental authorities or law enforcement if we believe that it is reasonably necessary to do so in order to comply with a law or regulation; to protect the safety of any person; to address fraud, security or technical issues; or to protect collabee’s rights or property.
In an Aggregate and Non-Personally Identifiable Manner. We may disclose aggregate non-personally identifiable information (such as aggregate and anonymous usage data, platform types, etc.) about the overall use of our Service publicly or with interested third parties to help them understand, or to help us improve, the Service.
In Connection With a Sale or Change of Control. If the ownership of all or substantially all of our business changes, we may transfer your information to the new owner so that the Service can continue to operate. In such case, your information would remain subject to the promises and commitments contained in this Privacy Policy until such time as this Privacy Policy is updated or amended by the acquiring party upon notice to you.
How We Protect Your Information
The security of your information is important to us. When you enter sensitive information as part of our service, we encrypt the transmission of that information using industry-standard encryption.
collabee uses commercially reasonable and industry-standard physical, managerial, and technical safeguards to preserve the integrity and security of your information. For example, we continuously and regularly back up your data to help prevent data loss and aid in data recovery. We also guard against common web attack vectors, host data in secure SAS 70 audited data centers, and implement firewalls and access restrictions on our servers to secure our network and better protect your information.
Risks Inherent in Sharing Information
Although we allow you to control over where you share your Content and what information is included in your Profile and take reasonable steps to maintain the security if the information associated with your account, please be aware that no security measures are perfect or impenetrable. We cannot control the actions of other users with whom you share your Content and we are not responsible for third party circumvention of any privacy settings or security measures on the Service.
Your Choices About Your Information
You may, of course, decline to submit personally identifiable information through the Service, in which case collabee may not be able to provide certain services to you. You may update or correct your account information at any time by logging in to your account.
International Data Transfer
We may transfer information that we collect about you to the third parties in United States and other countries. Please note that you are transferring information, including personal information, to a country and jurisdiction that does not have the same data protection laws as your jurisdiction, and you consent to the transfer of information to other countries and the use and disclosure of information about you, including personal information, as described in this Privacy Policy.
Links to Other Web Sites
We are not responsible for the practices employed by websites linked to from within the Service, nor the information or content contained therein. Please remember that when you use a link to go from the Service to another website, our Privacy Policy is no longer in effect and your activities on that third party website are subject to such third party website’s own rules and policies.
Changes to Our Privacy Policy
If we change our Privacy Policy, we will post those changes on this page to keep you aware of what information we collect, how we use it and under what circumstances we may disclose it. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
For questions about these or any collabee terms or policies, email us at askus@collab.ee